HRFU

This website represents the views of Hampshire Retained Fire Fighters Union

HFRS offer every employee the facility of an email account with their system. However we recognise that accessing this account can be irksome at the least. You can access the account via a web browser but this inconvenient and means you have to remember to actually log-on. Wouldn't it be great if your emails could be auto-forwarded to your home email?

It can! Within Outlook there is a facility called Outlook Rules which will allow automatic forwarding of all emails delivered to your HFRS account to another account of your choosing. To set this up just follow these instructions;

You will first need to access your HFRS account from your station. You will need user name and password.

On succesfully logging in, double click on the Outlook icon to open this application.	Outlook icon

Now click on the top menu "Tools" and select "Rules Wizard". If this is not shown, click on the two chevrons at the bottom of the list to extend it.

Select Rules Wizard...

You will be presented with a box which allows you to create message rules, select "New " from the right menu.

On selecting "New" the next window will ask "What type of rule do you want to create?"

Select :"Check messages when they arrive"

The window below will read "Apply this rule after the message arrives".

Select the "Next >" button.

The next window asks "Which conditions do you want to check?"

Select: "Where my name is in the To or CC box"by ticking the box to the left of it.

You will see the message rule being built in the second window .

Select the "Next >" button.

The next window asks "What do you want to do with the message?"

Select: "Forward it to people or distribution list" by ticking the box to the left of it.

Now, in the second window, where you can see the rule being written, you should read the text 'people or distribution list' underlined.

Click on this text

A rule address box will open

Select the 'New Contacts' Button at the bottom.

Fill in the above box with your First name, Surname and Email address that you want to recieve your HFRS emails to.

Select OK..

The above window will close and you will be back at the rule address book. In the list you will now see your email that you entered above.

Click on this and then select the To-> button to place your email in the right window.

Now click on "OK" the window will close.

You can now click on "Finish"

You have basically finished, if you want just click on the 'OK' button. I recommend you test the system by clicking on the 'Run Now' button.

This will now forward all the emails in your HFRS account to your home account.

IMPORTANT FACTS: DO NOT REPLY TO YOUR EMAILS! ESSENTIALLY YOU HAVE SENT THEM TO YOURSELF, SO YOU WILL JUST REPLY TO YOURSELF! YOU WILL NEED TO FORWARD THEM AND INPUT THE RECIPIENTS EMAIL

IMPORTANT POINTS

THIS SYSTEM HAS NOT YET BEEN TESTED. 02/07/05

Do not "reply" to any emails you recieve. You have actually sent it from you (at your HFRS account) to you (home account) so replying will just send it back to your HFRS inbox! You will need to "forward" the email.

You will still need to manage your emails in the HFRS mail box. Every six months or so - just open Outlook and delete!